Effective date: September 23, 2023

This page informs you of our policies regarding the collection, use and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions

Definitions

              
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                  {
                    Service: is the documentation website and the Equestrian League bot
                    Personal Data: Personal Data means data about a living individual who can be identified from those data.
                    Usage Data: Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
                    Cookies: Cookies are small files stored on your device (computer or mobile device).
                    Data Controller: Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.
                    Data Processors (or Service Providers): Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller. We may use the services of various Service Providers in order to process your data more effectively.
                    Data Subject (or User): Data Subject is any living individual who is using our Service and is the subject of Personal Data.
                  }

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to identify you by the service

  • guild ID, channel ID, and message ID
  • Command logs
  • user ID
Data is collected automatically when you interact with our bot via discord using slash commands

Usage Data

We may also collect information on how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. This is all stored by google, and not us. We may use email addresses in the future, only to send registered users emails about our service.

Storing Data

  • Your data is stored securly inside a isolate SQLite3 database
  • EQL operates solely on a Oracle Cloud VM
  • Commands logs are maintained for 12 months. Once this time period has expired, data is deleted.

Use of Data

We use the collected data for various purposes:

  • To provide and maintain our Service
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To provide a real-time cross server balance and allow the bot to create,edit,delete your balance
  • To gather analysis or valuable information so that we can improve our Service
  • To monitor the usage of our Service
  • To detect, prevent and address technical issues

Retention of Data

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes and allow for our service to be functional for your use.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Transfer of Data

Your information, including Personal Data, may be transferred to - and maintained on - computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside the United Kingdom and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United Kingdom and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

We will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Disclosure of Data

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:

  • The right to access - You have the right to request EQL for copies of your personal data (You may be charged a small fee for this service)
  • The right of rectification - You have the right to have your information rectified if that information is inaccurate or incomplete
  • The right to object - You have the right to object to our processing of your Personal Data
  • The right of restriction - You have the right to request that we restrict the processing of your personal information
  • The right to object to processing - You have the right to object to EQL's processing of your personal data, under certain conditions
  • The right to data portability - You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.

Please note that we may ask you to verify your identity before responding to such requests.
You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Changes to This Privacy Policy

EQL keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 24/09/2023.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions or concerns about our Terms, please contact us via